Invoicing program for taxi companies
Quote, invoice, payment reminder and cancellation invoice – with 7 % or 19 % VAT, your own logo and as a PDF. In the same system as dispatch and driver app, without second software.
As of: · Publisher: TaxiAgentur.de, Focustrend advertising agency, Günzburg
With TaxiAgentur’s invoicing area, taxi, private-hire and patient transport companies write invoices, quotes, payment reminders and cancellation invoices. The reduced tax rate of 7 % is preset; 19 % or any other rate can be selected. Every document is produced as a PDF with your own logo – also from a mobile phone.
Four documents, one system
Invoices
Items, totals and tax – ready as a PDF with your own logo.
Quotes
Calculate in advance and turn it into an invoice later with a few clicks.
Payment reminders
Several reminder levels, each with its own text and its own date.
Cancellations
A proper cancellation invoice with a reason, instead of simply deleting.
What the invoicing program can do in detail
- Customer management: addresses, contact persons and payment method – recorded once, always to hand.
- Tax rates: 7 % is preset; 19 % or any other rate can be chosen freely.
- Payment methods: cash, card, on account or by bank transfer – properly noted.
- Incoming payments: open or settled. You see immediately what you are still waiting for.
- Free line items: each line with its own text, quantity and price – including waiting time and surcharges.
- Search and filter: invoices, quotes, payment reminders and cancellations can be searched separately.
- Abroad: addresses in Austria and Switzerland are built in.
- PDF and print: every document as a PDF, also from a mobile phone via the share menu.
7 % or 19 %: what applies to taxi rides
For taxi rides within one municipality or up to a distance of 50 kilometres, the reduced VAT rate of 7 % generally applies in Germany; for longer distances the standard rate of 19 % applies (§ 12 Abs. 2 Nr. 10 UStG, the German VAT Act). That is why 7 % is preset in the invoicing area, and 19 % or any other rate can be chosen freely.
If in doubt, your tax adviser will clarify which tax rate applies to a particular ride. The software permits both rates and any other rate – it does not relieve you of the tax classification.
Why invoicing and dispatch belong together
In many taxi businesses every ride on account is recorded three times: on a slip of paper during the phone call, in the calendar and, at the end of the month, in the invoicing program. With TaxiAgentur, call answering, dispatch, the driver app and invoicing are in one system – without second software.
This helps above all with regular customers who travel on account, and with patient transport rides (Krankenfahrten): customer, payment method and address are stored once, and the transport prescription form is available as a photo from the driver app.
The invoicing area is an invoicing program, not financial accounting: the bookkeeping remains with you or your tax adviser’s office.
Frequently asked questions about the invoicing program
Can I write invoices with 7 % and with 19 % VAT?
Yes. The reduced rate of 7 % is preset in TaxiAgentur’s invoicing area; 19 % or any other rate can be chosen freely.
Can I turn a quote into an invoice?
Yes. You calculate the quote in advance and turn it into an invoice later with a few clicks.
Are there payment reminders?
Yes, with several reminder levels. Each level has its own text and its own date. Under incoming payments you see immediately which invoices are open and which have been settled.
How do I cancel an invoice correctly?
With a cancellation invoice including a reason. The original invoice is not simply deleted but properly cancelled.
Does my own logo appear on the invoice?
Yes. Every document is produced as a PDF with your own logo – on the computer and also from a mobile phone via the share menu.
Can I write invoices to customers in Austria and Switzerland?
Yes. Addresses in Austria and Switzerland are built into the invoicing area.
Write your first invoice together with us
In a free live demo via Zoom we show you quote, invoice, payment reminder and cancellation using an example from your business.